QUALIFICATIONS:  An example of acceptable qualifications for this position:

Possession of a Bachelor’s degree from an accredited college or university in business administration or a related field; two (2) or more years of related experience and/or training; or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities.

LICENSURE OR CERTIFICATION REQUIREMENTS:  

Must possess Procurement Certification issued by Nan McKay and Associates, Inc.; must possess a Section 3 Certification issued by Nan McKay and Associates, Inc.; must possess a Davis Bacon Certification issued by Nan McKay and Associates, Inc.

EQUIPMENT OPERATED:  The following are examples only and are not intended to be all inclusive.

Calculator, computer, computer software (e.g., Microsoft Office, Sharepoint, Great Plains, and other applicable computer software), mobile phone, fax machine, copier, scanner, telephone, and other standard modern business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: 

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION:  For purposes of 42 USC 12101:

15%     (1)  Enters purchase orders; signs all purchase orders and submits for second signature; compiles data and maintains purchase order spreadsheet; submits purchase orders to accounts receivable; mails and files all purchase orders; receives, reviews, and processes purchasing requisitions from authorized personnel and prepares purchase orders for necessary supplies within established financial limits.

15%     (2) Responsible for making micro purchases (less than $2,000) throughout the week; orders cell phone replacements, upgrades, and all related equipment; prepares Board documents for newly obtained purchases.

15%     (3) Participates in various community engagement activities.

20%     (4) Responsible for scheduling cleaning, emergency and planned vehicle maintenance, and bi-annual vehicle inspections; maintains vehicle records and tracking systems.

30%     (5) Plans and coordinates all purchasing functions to ensure acquisitions of proper equipment, materials, supplies, and services to meet project and Authority needs; monitors the creation of procurement activities for outside contract work, ensuring competitive bids are received and reviewed for adherence to Scope of Work and that they are within budget; tracks and manages all service contracts (e.g., annual renewals, new contract planning, etc.); edits and creates QSP or collects three (3) bids for purchases under $50,000; edits or creates RFP’s, IFB’s, and RFQ’s for all purchases over $50,000.

            (6) Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

            (7) Demonstrates regular and predictable attendance.

            (8) Maintains required licensure and/or certification.

            (9) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

5%       (10) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS:  (*indicates developed after employment)

Knowledge of:  basic accounting; finance; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; computer software; community resources and services; records management; government structure and process; state, federal, and local laws and/or regulations; local geographical area; business administration; English grammar and spelling; purchases; contracts and service provider expectations; liabilities and accountability of the Agency and vendor for service; HUD procurement regulations.

Skill in:  computer operation; use of modern office equipment; organization, planning, and time management.

Ability to:   interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; effectively; understand a variety of written and/or verbal communications; maintain records according to established procedures; develop and maintain effective working relationships; travel to and gain access to work site.

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