Columbus Metropolitan Housing Authority
Job Opening: Participant Relations and Outcomes (P.R.O.) Manager - Columbus Metropolitan Housing Authority
Frequently Asked Questions
Job Opening: Participant Relations and Outcomes (P.R.O.) Manager

Title:
Participant Relations and Outcomes (P.R.O.) Manager

Salary:
Negotiable

Department:
Housing Choice Voucher HCV

Location:
880 E. 11th Ave. Columbus, OH 43211

Starting Date:
ASAP

Ending Date:
Ongoing

Minimum Requirments:

QUALIFICATIONS:  An example of acceptable qualifications for this position:

Must possess a bachelor’s degree from an accredited college or university. Minimum of five years of supervisory experience and give years of experience in housing or related field. Equivalent combinations of education and experience may be considered. 

LICENSURE OR CERTIFICATION REQUIREMENTS:  None

EQUIPMENT OPERATED:  The following are examples only and are not intended to be all inclusive. Computer, computer software (e.g., Microsoft Office and other applicable computer software), mobile phone, fax machine, copier, scanner, telephone, and other standard modern business office equipment; fitness equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: 

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in or around crowds; has contact with potentially violent or emotionally distraught persons; this is considered light work, and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.



Job Information:

The Participant Relations and Outcomes (P.R.O.) Agent Manager plays a crucial role in overseeing and supporting the Participant Relations and Outcomes (P.R.O.) Agent team within the Housing Choice Voucher (HCV) program. This position involves strategic leadership, including providing direction and support to the P.R.O. Agent Supervisor, to ensure the team effectively manages participant relations and achieves desired outcomes. The manager will ensure the team's alignment with organizational goals, maintain compliance with HUD and CMHA regulations, and uphold excellence in participant service.

 

 

 

(1)   Strategic Leadership and Management: Oversee the P.R.O. Agent team, providing guidance and support to the P.R.O. Agent Supervisor. Develop strategies to enhance team performance and service delivery.

 

(2)   Organizational Goal Alignment: Align the team's activities with organizational objectives, ensuring that quality customer service and performance standards are consistently met.

 

 

(3)   Workflow and Change Management: Collaborate within and across departments to adapt to changing workflows, compliance standards, and to maintain efficient practices.

 

(4)   Cultural Leadership: Promote the organization's mission, vision, and values within the team. Foster a positive work culture and community partnerships.

 

(5)   Project and Resource Management: Lead departmental projects and efficiently manage resources within the team.

 

(6)   Supervisor Support and Team Development: Directly support the P.R.O. Agent Supervisor, aiding in team development, mentorship, and conflict resolution.

 

(7)   Ensure the P.R.O. Agent team consistently achieves performance metrics, focusing on operational excellence and participant satisfaction.

 

(8)   Maintain compliance with regulatory standards and drive departmental efficiency.

 

(9)   Lead initiatives for team development and resource optimization.

 

(10)         Strategic Decision-Making: Navigate high-stakes decisions impacting the HCV program and the team.

 

(11)         Adaptive Leadership: Adapt to regulatory changes and evolving participant needs.

 

(12)         Balancing Priorities: Manage both the strategic vision and operational needs of the team.

 

(13)         Stakeholder Engagement: Engage with a variety of stakeholders, including senior management,

   government officials, and community partners.

 

(14)         Dynamic Challenge Management: Address complex challenges and changes in the housing sector effectively.

 

OTHER DUTIES AND RESPONSIBILITIES:

5%       (8) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)

Knowledge of:  interviewing; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; supervisory principles and practices; computer software; community resources and services; records management; personnel administration; office management; project management; government structure and process; public administration; government grant programs; state, federal, and local laws and/or regulations; employee training and development; local geographical area; business administration; English grammar and spelling; modern principles, practices, and techniques of Public Housing Authority management; the relationship of Public Housing Authority’s to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Authority; pertinent HUD regulations; federal, state, and local laws and regulations pertaining to public housing authorities; modern principles, practices, and techniques of rental property maintenance; Housing Choice Voucher and low-income housing policy and regulations; Housing Choice Voucher eligibility and rent calculation requirements, as required by HUD and Housing Quality Standard (HQS) Inspection Program; apartments & dwellings; construction.

 

Skill in:  computer operation; use of modern office equipment; customer service; organization, planning, and time management.

 

Ability to:   interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; select most qualified applicant according to specifications for referral; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete forms; prepare correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; conduct effective interviews; communicate effectively; train or instruct others; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site; maintain confidentiality.



Job Number:
02

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