Compliance & Accounting Specialist

An Equal Opportunity Employer

QUALIFICATIONS: Possession of a bachelor’s degree in accounting or finance from an accredited college or university or equivalent combination of education and experience; four or more years in program compliance, financial reporting, or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities.

LICENSURE OR CERTIFICATION REQUIREMENTS: 

N/A

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive. Calculator, computer, computer software (e.g., Microsoft Office, SharePoint, Yardi, Adobe, and other applicable computer software), mobile phone, copier, scanner, and other standard modern business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In case of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

Ensures compliance with Federal, State, HUD, and Agency administrative regulations, policies, and procedures, both current and as amended in the future. 

Collaborates with departments to determine key compliance requirements and support cross-functional initiatives.

Supports the planning, execution and monitoring of compliance-related initiatives across the organization.

Assists with the development of detailed compliance project plans, including those with policy and/or financial considerations. 

Gathers and analyzes data, identifies risks, and helps to ensure that agency actions align with regulatory requirements and internal policies. 

Responds to inquiries regarding compliance projects, reviews and audits; communicates processes and expectations clearly. 

Tracks progress, documents findings, and supports reporting efforts. In collaboration with the compliance team and other departments.

Identifies areas of noncompliance and assists with timeline for implementing required changes or updates; follows up to confirm resolution.

Participates in compliance, finance, and project meetings, documenting key discussions, decisions, and action items to track progress and accountability.

Maintains compliance recordkeeping system of completed and current projects, reviews, and audits. 

Supports the Accounting team by assisting with financial reporting, reconciliations, and special projects.

Coordinates with external tax preparers to ensure federal and local taxes are filed for all applicable businesses.

Utilizes compliance software effectively; troubleshoots issues and coordinates with Administration or IT as needed.

Monitors software performance and recommends improvements or enhancements.

Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

Demonstrates regular and predictable attendance.

Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)

Knowledge of: generally accepted accounting principles (GAAP); basic accounting; bookkeeping; budgeting; finance; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; compliance; computer software; knowledge of federal, state, and local business taxes; community resources and services; office management; government structure and process; government grant programs; state, federal, and local laws and/or regulations; local geographical area; business administration; English grammar and spelling; the relationship of Public Housing Authority’s to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Authority; pertinent HUD regulations; federal, state, and local laws and regulations pertaining to public housing authorities. 

Skills in: computer operation; use of modern office equipment; communication; gathering and analyzing data; examining and evaluating records, processes, and systems; organization, planning, and time management.

Ability to: interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete forms; prepare correspondence; compile and prepare reports; clear and effective communicate skills; train or instruct others; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site; maintain confidentiality; work as a team; manage stressful situations; strong attention to detail, ability to manage multiple tasks. 

POSITIONS DIRECTLY SUPERVISED:

None