Columbus Metropolitan Housing Authority
Job Opening: Multi-Family Asset Manager - Columbus Metropolitan Housing Authority
Job Opening: Multi-Family Asset Manager

Title:
Multi-Family Asset Manager

Salary:
Negotiable

Department:
Asset Management

Location:
880 E. 11th Ave. Columbus, OH 43211

Starting Date:
ASAP

Ending Date:
9/30/2022

Minimum Requirments:

QUALIFICATIONS:  An example of acceptable qualifications for this position: 

Possession of a bachelor’s degree from an accredited college or university in business, public administration, or other related field; four (4) or more years of experience and/or training in a related field with an emphasis on residential real estate operations/management (both physical and financial); or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities. 

LICENSURE OR CERTIFICATION REQUIREMENTS:   

Possession of a Fair Housing Certification preferred or willing to obtain within 12 months of employment; possession of a LIHTC or SHCM certification preferred or willing to obtain within 12 months of employment; 

possession of other industry related certifications such as certified asset manager, Housing Quality Standards certification or willing to obtain within 12 months of employment.    

EQUIPMENT OPERATED:  The following are examples only and are not intended to be all inclusive. Calculator, computer, computer software (e.g., Microsoft Office, Outlook, and other Microsoft Office tools, SharePoint, Yardi, PHAMS, and other applicable computer software), mobile phone, fax machine, copier, scanner, telephone, and other standard modern business office equipment. 


INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:   

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings. 

 In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend. 



Job Information:

JOB DESCRIPTION AND WORKER CHARACTERISTICS: 

JOB DUTIES in order of importance 

ESSENTIAL FUNCTIONS OF THE POSITION:  For purposes of 42 USC 12101: 

40% (1)  Responsible for the asset management and oversight of financial and physical assets for all third (3rd) party management properties; assists the Vice President with overseeing relocation/RAD/construction activities; works with the Vice President in order to assist with providing information to and coordinating with Capital Improvements in identifying modernization needs for CMHA properties, and in preparing  plans, timetables, and budgets to assure that all properties meet Housing Quality Standards and HUD REAC requirements; coordinates with the Vice President for Capital Improvements and Project Development in monitoring the progress and acceptability of modernization activities; reviews proposals and provides analysis and recommendations to the Vice President, as needed. 

25% (2) Conducts financial analysis, market studies, and industry standard reporting; assists the Vice President with drafting and reviewing annual departmental budgets; conducts monthly, quarterly, and annual reporting of the portfolio; conducts monthly analysis of the operating statements, receivables, and payables for the portfolio, conducts quarterly or as needed site visits, conducts property damage assessment, monitor properties for appearance and upkeep.   

20% (3) Directs and provides guidance in the development and implementation of policies to ensure that all procedures are in compliance with HUD, State, Local, LIHTC, and CMHA regulations; ensures that interviews, eligibility processes, maintenance of waiting lists for appropriate bedroom size and for sites, re-examinations, preparation of contracts, etc., are in accordance with the Authority’s rules, policies, and procedures and are completed in a timely and professional manner; establishes and implements property management policies and procedures and provides guidance to Public Housing managers and staff to ensure compliance with federal, state, and local housing regulations and meet organizational goals. 

10% (4).  Interacts with clients, tenants, community stakeholders.  Responds to inquiries. Attends community meetings and other site related functions/events. Engages in community and partnership outreach efforts.  Assist with bid proposal assessments, assists with creation and execution of property management agreements, assists with due diligence activities of new acquisitions. 

(5) Attends meetings and serves on committees, as directed; attends training and seminars, as directed. 

(6) Demonstrates regular and predictable attendance. 

(7) Maintains required licensure and/or certification. 

(8) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. 

OTHER DUTIES AND RESPONSIBILITIES: 

5% (9) Performs other related duties as assigned. 

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment) 

Knowledge of:  basic accounting; bookkeeping; budgeting; finance; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; computer software; community resources and services; records management; office management; project management; government structure and process; public administration; government grant programs; state, federal, and local laws and/or regulations; employee training and development; local geographical area; business administration; English grammar and spelling; asset management; detailed property-level financial statement analysis; lease management; pro forma analysis; rent-setting evaluation; real estate accounting; managing property and 3rd party property management firms; risk identification and risk management; HUD affordable housing programs and requirements. Preferred experience working directly with residential real estate with knowledge of physical and finical property operations.     

Skill in:  word processing; spreadsheets, computer operation; use of modern office equipment; analytical and financial modeling; presenting information in a clear, organized, and convincing manner. 

Ability to:   interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete forms; prepare correspondence; compile and prepare reports; respond to inquiries from public and/or officials; prepare and deliver speeches and presentations; communicate effectively; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site; provide exceptional customer service; multi-task; prioritize projects; work independently or as team. 

 



Job Number:
MFAM-072122

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